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TIME AND ATTENDANCE LOG TRANSACTION CODES

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Instructions for Completing
TIME AND ATTENDANCE LOG
(Information required to be completed will vary depending on employment type/management)
ITEMS 1 THROUGH 5: Self-explanatory ITEM 6: Enter Total sick and annual leave used for the current pay period. ITEM 7: Enter a "1" for 1st week scheduled for overtime, "2" for 2nd week scheduled for overtime, "3" for both weeks scheduled for overtime. If overtime is not regular scheduled leave this field blank. ITEM 8: Enter Pay Period dates. ITEMS 9 THROUGH 11: Complete the Time in Block for the day showing the clock time when the employee starts work. Complete the Time Out block for the day showing clock time when the employee stopped work. If the employee is not in work status for any part of the day complete the Absent from/to blocks showing clock time when absence began and ended. Employee/supervisor initial appropriate block at the end of each day certifying that times shown in Time In/Out and Absent From/To blocks are correct. ITEM 12: Enter accounting data information, if required. ITEM 13: Under TRANSACTION enter the appropriate transaction code, and, if needed a prefix and/or suffix, for each line item. (See PC - TARE handbook for all available codes.) ITEM 14: At the end of each day, allot the appropriate number of hours to each transaction code/accounting data information. (This includes Compensatory Time Used and Overtime Worked.) ITEM 15: Enter the hours worked or leave taken under TOTAL HOURS - 1st WEEK and 2nd WEEK. ITEM 16: Enter Total Time with Pay for each Day. ITEM 17: Enter Total Weekly Time in Pay Status for each week. ITEM 18: At the end of each day, allot the appropriate number of hours of Other Time, including designation of the category. Included under this section are Credit Hours (Earned) - when appropriate, Leave Without Pay (LWOP), Absence Without Official Leave (AWOL), and Compensatory Time Earned. ITEM 19: Enter hourly total, by week allotted to each category of Other Time (includes Credit Hours (Earned)), Leave Without Pay (LWOP), Absence Without Official Leave (AWOL), and Compensatory Time Earned. NOTE: For full-time employees, credit hours may not be earned until 80 hours of regular time (code 01) or a combination of 80 hours of regular time (code 01) and holiday time (code 66) have been earned. NOTE: For part-time employees, credit hours may not be earned until employees have completed the number of hours comprising their basic work requirement for the pay period. NOTE: Senior Executive Service employees cannot earn credit hours. ITEM 20: Enter total hours of Other Time for each day shown under Item 18. ITEM 21: Enter total weekly Other Time (Hours).
TRANSACTION CODES
01 - Regular Time - Base Rate 04 - Sunday Differential 05 - Sunday Differential with Night Differential 11 - Night Differential 12 - Compensatory Time Earned with Night Differential 13 - Night Differential on Sunday Double Time (See T/C 22) 14 - Hazard Pay Differential 17 - Commute Use of Government Auto 18 - Overtime on Grain Appeal 19 - Overtime Over 8 Hours Per Pay Within 40 Hour Week 21 - Overtime Over 40 Hours Per Week 22 - Double Time for Sunday Work (Plant Quarantine & Animal Health Import-Export Inspectors Only) 23 - Overtime Under FLSA Only 24 - Overtime Travel Under Title V 25 - Overtime in Excess of 40 Hours Per Week With NIght Differential 26 - Overtime Over 8 Hours Per Day Within 40 Hour Week With Night Differential 29 - Credit Leave Earned 30 - Overtime Call Back - No Work Performed - Compensable Under Title V Only 31 - Holiday Work 32 - Compensatory Time Earned in Lieu of Overtime at the Premium Rate 33 - Overtime Call Back - No Work Performed on Sunday (Plant Quarantine and Animal Inspection Import-Export Inspectors Only - Compensable Under Title V Only) 35 - Regular Time - Basic, Renegotiations or Reopener Negotiations 36 - Regular Time - Mid Term Negotiations 37 - Regular Time - On-going Labor-Management Relationship 38 - Regular Time - Grievances and Appeals 40 - Home Leave Earned 41 - Administratively Uncontrollable Overtime (AUO) or Standby Time (Annual Basis) 45 - Begin Cost of Living Allowance 46 - Begin Foreign Post Differential 47 - Discontinue Cost of Living Allowance 48 - Discontinue Foreign Post Differential 49 - Remote Worksite Allowance/Quarters Allowance 50 - Credit Leave Taken 60 - Compensatory Time Used - Religious Observance 61 - Annual Leave Taken 62 - Sick Leave Taken 63 - Restored Annual Leave 64 - Compensatory Time Used 65 - Military Leave - Regular 66 - Other Leave Taken 67 - OWCP Injury Leave 68 - Military Leave - Emergency 69 - Home Leave 71 - Leave Without Pay (LWOP) 72 - Absence Without Official Leave (AWOL) 73 - Suspension 74 - Furlough 86 - Commisary Deduction 89 - Imprest Fund Deduction 91 - Quarters/Subsistance Deduction 92 - Meals Deduction MRP FORM 345-R

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1. EMPLOYEE NAME (Please Print - Last, First, MI) 2. SCHEDULED TOUR 3. SOCIAL SECURITY NUMBER 4. YEAR 5. PAY PERIOD 6. TOTAL LEAVE USED THIS PAY PERIOD ANNUAL SICK 9. TIME 10. ABSENT INSTRUCTIONS: Please read Instructions on reverse before completing form. 7. REGULAR SCHEDULED OVERTIME 8. PAY PERIOD COVERING FROM: TO: IN OUT IN OUT REMARKS FROM TO FROM TO 11. INITIALS EMPLOYEE SUPERVISOR SUN MON TUE WED THU FRI SAT SUN MON TUE WED THU FRI SAT 13. TRANSACTION PRE- FIX CODE SUF- FIX 12. ACCOUNTING DATA
Regular Time 01 Annual Leave 61 Sick Leave 62 Holiday (Other) 66 Credit Hours (Used)
(Maxiflex Only)
50
14. TIME IN PAY STATUS (Hours) 1 SUN 2 MON 3 TUE 4 WED 5 THU 6 FRI 7 SAT 8 SUN 9 MON 10 TUE 11 WED 12 THU 13 FRI 14 SAT 15. TOTAL HOUR 1ST WK 2ND WK 16. TOTAL TIME WITH PAY 17a. 17b. 18. OTHERTIME (Hours)
Credit Hours (Earned)
(Maxiflex Only) 29
19a. 19b. 20. TOTAL OTHER TIME 21a. 21b.
MRP FORM 345-R (OCT 2001)
(Use of this form is optional) (Local Reproduction Authorized)
TIME AND ATTENDANCE LOG
USDA - MRP APPROVED QUARTER HOUR INCREMENTS .1 = 15 Minutes .2 = 30 Minutes .3 = 45 Minutes 1. = 1 Hour
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